Make note/submission edit-own and edit-others' permissions explicit

Split note:edit/note:delete and submission:edit/submission:delete into
four independent permissions each - edit_self/delete_self (acting on
your own note or submission) and edit_other/delete_other (acting on
someone else's). Previously "own" access was an unconditional, unrevokable
ownership check with no permission behind it, and a prior round had
accidentally granted coordinator submission:edit/delete by default
(inconsistent with notes, which were correctly own-only) - both are fixed
here: self-service now goes through a real, default-granted-to-everyone
permission, and acting on someone else's note/submission is an explicit
elevated grant that nobody gets by default.

The Role Management permission editor now shows "Edit Own / Delete Own /
Edit Others' / Delete Others'" as four clear, independently toggleable
options instead of one ambiguous "Edit"/"Delete" checkbox.

migrate_role_permissions.py renames the existing permission rows in place
(rather than leaving orphaned duplicates) and includes a one-time,
idempotent correction that revokes the earlier over-grant from coordinator.

Co-Authored-By: Claude Sonnet 5 <noreply@anthropic.com>

backend/migrate_role_permissions.py

@@ -45,13 +45,17 @@ PERMISSIONS = [
     ("review", "publish", "Can approve a submission"),
     ("review", "retake", "Can request a retake on a submission"),
     ("submission", "create", "Can submit work for a task"),
-    ("submission", "edit", "Can edit a submission's notes"),
+    ("submission", "edit_self", "Can edit your own submission notes"),
-    ("submission", "delete", "Can delete a submission"),
+    ("submission", "delete_self", "Can delete your own submission"),
+    ("submission", "edit_other", "Can edit another user's submission notes"),
+    ("submission", "delete_other", "Can delete another user's submission"),
     ("upload", "create", "Can upload task attachments"),
     ("upload", "delete", "Can delete task attachments"),
     ("note", "create", "Can add task notes"),
-    ("note", "edit", "Can edit task notes"),
+    ("note", "edit_self", "Can edit your own note"),
-    ("note", "delete", "Can delete task notes"),
+    ("note", "delete_self", "Can delete your own note"),
+    ("note", "edit_other", "Can edit another user's note"),
+    ("note", "delete_other", "Can delete another user's note"),
     ("note", "view_internal", "Can view internal notes"),
     ("note", "view_client", "Can view client notes"),
 ]
@@ -79,30 +83,35 @@ SYSTEM_ROLE_DESCRIPTIONS = {
 # allowed DIRECTOR - now both use this one permission, so director loses the
 # bulk-only status-change access they had before (can be re-granted via a
 # custom role if that capability is actually wanted).
-# submission:edit/delete are brand new endpoints (didn't exist before this
+# note/submission edit_self+delete_self are granted to every system role -
-# permission was added), so there's no "today's behavior" to preserve -
+# today, editing/deleting your OWN note or submission is an unconditional
-# granted to coordinator as the natural production-lead capability; artists
+# right with no role check at all, so faithful migration means everyone
-# keep editing/deleting their own submissions via the ownership check.
+# gets it by default. edit_other/delete_other (acting on someone ELSE's
+# note or submission) are the elevated capability and are granted to
+# nobody by default - not even coordinator.
+SELF_SERVICE_GRANTS = {
+    ("note", "edit_self"), ("note", "delete_self"),
+    ("submission", "edit_self"), ("submission", "delete_self"),
+}
 SYSTEM_ROLE_GRANTS = {
-    "coordinator": {
+    "coordinator": SELF_SERVICE_GRANTS | {
         ("asset", "create"), ("asset", "edit"), ("asset", "delete"),
         ("shot", "create"), ("shot", "edit"), ("shot", "delete"),
         ("task", "create"), ("task", "edit"), ("task", "delete"), ("task", "change_status"),
         ("assignment", "create"), ("assignment", "edit"), ("assignment", "delete"),
         ("review", "publish"), ("review", "retake"),
-        ("submission", "edit"), ("submission", "delete"),
         ("upload", "create"), ("upload", "delete"),
         ("note", "create"), ("note", "view_internal"), ("note", "view_client"),
     },
-    "director": {
+    "director": SELF_SERVICE_GRANTS | {
         ("review", "publish"), ("review", "retake"),
         ("upload", "create"),
         ("note", "create"), ("note", "view_internal"), ("note", "view_client"),
     },
-    "artist": {
+    "artist": SELF_SERVICE_GRANTS | {
         ("note", "view_internal"),
     },
-    "developer": {
+    "developer": SELF_SERVICE_GRANTS | {
         ("upload", "create"),
         ("note", "create"), ("note", "view_internal"),
     },
@@ -131,6 +140,32 @@ def migrate_role_permissions():
             ))
             db.commit()
 
+        # 0b. One-time rename: note/submission edit and delete were renamed
+        # to edit_other/delete_other to make explicit that they only govern
+        # acting on someone else's note or submission (your own is always
+        # editable/deletable via ownership, no permission needed). Renaming
+        # the existing rows in place (rather than leaving the old ones
+        # orphaned and adding new ones) preserves their ids; idempotent -
+        # a no-op once renamed. Not a general rename mechanism.
+        RENAMES = [
+            ("note", "edit", "edit_other", "Can edit another user's note"),
+            ("note", "delete", "delete_other", "Can delete another user's note"),
+            ("submission", "edit", "edit_other", "Can edit another user's submission notes"),
+            ("submission", "delete", "delete_other", "Can delete another user's submission"),
+        ]
+        renamed = 0
+        for resource, old_action, new_action, new_description in RENAMES:
+            perm = db.query(Permission).filter(
+                Permission.resource == resource, Permission.action == old_action
+            ).first()
+            if perm:
+                perm.action = new_action
+                perm.description = new_description
+                renamed += 1
+        db.commit()
+        if renamed:
+            logger.info(f"Permissions: {renamed} renamed to *_other")
+
         # 1. Seed permissions (idempotent by resource+action)
         permissions_by_key = {}
         created_permissions = 0
@@ -171,6 +206,24 @@ def migrate_role_permissions():
         db.commit()
         logger.info(f"role_permissions: {linked} new links created")
 
+        # 3b. One-time correction: an earlier version of this script granted
+        # coordinator submission:edit/submission:delete by default, which was
+        # wrong (those should be own-only by default, same as note:edit/
+        # delete). Revoke them if still present, idempotent - a no-op once
+        # corrected. Not a general revoke mechanism, just fixing this one
+        # past mistake.
+        coordinator = roles_by_name.get("coordinator")
+        revoked = 0
+        if coordinator:
+            for key in [("submission", "edit"), ("submission", "delete")]:
+                perm = permissions_by_key.get(key)
+                if perm and perm in coordinator.permissions:
+                    coordinator.permissions.remove(perm)
+                    revoked += 1
+        db.commit()
+        if revoked:
+            logger.info(f"role_permissions: {revoked} over-grant(s) revoked from coordinator (submission edit/delete correction)")
+
         # 4. Backfill user_roles from users.role (idempotent - only add missing links)
         users = db.query(User).all()
         backfilled = 0

backend/routers/tasks.py

@@ -1260,9 +1260,11 @@ async def update_task_note(
     if not note:
         raise HTTPException(status_code=404, detail="Note not found")
     
-    # Users can only update their own notes, unless they have admin permission or note:edit
+    # Editing your own note requires note:edit_self; editing someone else's requires note:edit_other
-    if (note.user_id != current_user.id and not current_user.is_admin
+    if not current_user.is_admin:
-            and not user_has_permission(current_user, 'note', 'edit', db)):
+        is_own = note.user_id == current_user.id
+        action = 'edit_self' if is_own else 'edit_other'
+        if not user_has_permission(current_user, 'note', action, db):
             raise HTTPException(status_code=403, detail="Not authorized to update this note")
     
     note.content = note_update.content
@@ -1308,9 +1310,11 @@ async def delete_task_note(
     if not note:
         raise HTTPException(status_code=404, detail="Note not found")
     
-    # Users can only delete their own notes, unless they have admin permission or note:delete
+    # Deleting your own note requires note:delete_self; deleting someone else's requires note:delete_other
-    if (note.user_id != current_user.id and not current_user.is_admin
+    if not current_user.is_admin:
-            and not user_has_permission(current_user, 'note', 'delete', db)):
+        is_own = note.user_id == current_user.id
+        action = 'delete_self' if is_own else 'delete_other'
+        if not user_has_permission(current_user, 'note', action, db):
             raise HTTPException(status_code=403, detail="Not authorized to delete this note")
     
     db.delete(note)
@@ -1645,9 +1649,12 @@ async def update_task_submission(
     if not submission:
         raise HTTPException(status_code=404, detail="Submission not found")
 
-    # Users can only update their own submissions, unless they have admin permission or submission:edit
+    # Editing your own submission requires submission:edit_self; editing
-    if (submission.user_id != current_user.id and not current_user.is_admin
+    # someone else's requires submission:edit_other
-            and not user_has_permission(current_user, 'submission', 'edit', db)):
+    if not current_user.is_admin:
+        is_own = submission.user_id == current_user.id
+        action = 'edit_self' if is_own else 'edit_other'
+        if not user_has_permission(current_user, 'submission', action, db):
             raise HTTPException(status_code=403, detail="Not authorized to update this submission")
 
     if submission_update.notes is not None:
@@ -1692,9 +1699,12 @@ async def delete_task_submission(
     if not submission:
         raise HTTPException(status_code=404, detail="Submission not found")
 
-    # Users can only delete their own submissions, unless they have admin permission or submission:delete
+    # Deleting your own submission requires submission:delete_self; deleting
-    if (submission.user_id != current_user.id and not current_user.is_admin
+    # someone else's requires submission:delete_other
-            and not user_has_permission(current_user, 'submission', 'delete', db)):
+    if not current_user.is_admin:
+        is_own = submission.user_id == current_user.id
+        action = 'delete_self' if is_own else 'delete_other'
+        if not user_has_permission(current_user, 'submission', action, db):
             raise HTTPException(status_code=403, detail="Not authorized to delete this submission")
 
     submission.deleted_at = datetime.utcnow()

frontend/src/components/role/RoleFormDialog.vue

@@ -148,6 +148,10 @@ const ACTION_LABELS: Record<string, string> = {
   view_internal: 'View Internal',
   view_client: 'View Client',
   change_status: 'Change Status',
+  edit_self: 'Edit Own',
+  delete_self: 'Delete Own',
+  edit_other: "Edit Others'",
+  delete_other: "Delete Others'",
 }
 
 function resourceIcon(resource: string) {

frontend/src/components/task/NoteItem.vue

@@ -157,11 +157,13 @@ const showDeleteDialog = ref(false)
 const isOwnNote = computed(() => authStore.user?.id === props.note.user_id)
 
 const canEdit = computed(() => {
-  return isOwnNote.value || authStore.user?.is_admin || hasPermission('note', 'edit')
+  if (authStore.user?.is_admin) return true
+  return isOwnNote.value ? hasPermission('note', 'edit_self') : hasPermission('note', 'edit_other')
 })
 
 const canDelete = computed(() => {
-  return isOwnNote.value || authStore.user?.is_admin || hasPermission('note', 'delete')
+  if (authStore.user?.is_admin) return true
+  return isOwnNote.value ? hasPermission('note', 'delete_self') : hasPermission('note', 'delete_other')
 })
 
 function getInitials(firstName: string, lastName: string): string {

frontend/src/components/task/SubmissionCard.vue

@@ -150,8 +150,14 @@ const authStore = useAuthStore()
 const { hasPermission } = usePermission()
 
 const isOwnSubmission = computed(() => authStore.user?.id === props.submission.user_id)
-const canEdit = computed(() => isOwnSubmission.value || authStore.user?.is_admin || hasPermission('submission', 'edit'))
+const canEdit = computed(() => {
-const canDelete = computed(() => isOwnSubmission.value || authStore.user?.is_admin || hasPermission('submission', 'delete'))
+  if (authStore.user?.is_admin) return true
+  return isOwnSubmission.value ? hasPermission('submission', 'edit_self') : hasPermission('submission', 'edit_other')
+})
+const canDelete = computed(() => {
+  if (authStore.user?.is_admin) return true
+  return isOwnSubmission.value ? hasPermission('submission', 'delete_self') : hasPermission('submission', 'delete_other')
+})
 
 const editing = ref(false)
 const editNotes = ref('')